Before You Go

The Program Proposal process should begin a year before actually submitting the proposal. Jinhua Li, Coordinator of Faculty-led Programs, is available to help guide you in the planning stages. The Program Proposal must be submitted to the Study Abroad Office by August 5th of the year before you plan on taking a program abroad.


 

  1. Please provide the most recent documents for all program-related expenses, including but not limited to: airfare, lodging, local transportation, meal, admission fees, educational materials, etc. Please explain how the program can still be viable if program costs go up considerably (more than 10%) between now and the program date.
  2. Please read over the faculty handbook thoroughly.
  3. Review and prepare for using the emergency procedures recommended by the Study Abroad Office, if needed.
  4. Update the Study Abroad Office about the communication plan you will use with your students and the Office.
  5. Check and confirm the emergency contact information you have shared with the Study Abroad Office and consider informing them of any health concerns you might want them to know about if you experienced a medical emergency while leading your program.

Other important travel-related procedures for you as a faculty member leading study abroad:

UNC Asheville personnel (faculty, staff, visiting scholars, and students) planning to travel abroad need to be mindful of export control laws and regulations. The purpose of the federal government’s export control laws and regulations is (a) to restrict exports of goods and technology that could contribute to the military capabilities of adversaries, (b) prevent disclosure of American trade secrets to foreign competitors, and/or (c) to comply with U.S. trade sanctions (terrorist, UN human rights violators, drug trafficking). To avoid running afoul of these laws and regulations, University personnel should review the Export Control Policy at https://www.unca.edu/storehouse/policies/3010/.

You will need to declare if you intend to take University owned/managed computers and electronic devices overseas. You can access an online declaration of your intent to travel abroad with University electronics/computers. The online form requires you to certify that you understand the requirements for bringing electronic devices overseas. You will also need to print off a copy of your completed Export License Exemption TMP (EAR Part 740.9) pdf file as this provides Customs with documentation that the University has reviewed and approved your temporary export license. Upon your certification and submission of the form, UNCA will receive a notification that will prompt the review of the document against current regulatory oversight. If there are items of interest, you will be notified immediately, and we’ll work to address any concerns. This may include having the University request a formal export license from the appropriate regulatory body or determining not to bring the item(s) overseas.

You can find the link at: Export License Exemption TMP (EAR Part 740.9)