When You Return

Budget

For our 2023 programs that return before the end of the fiscal year, we hope to have you return your funds as quickly as possible (in a matter of days not weeks). 

Finalizing the budget must be processed through Chrome River.  You do not have to reconcile your accounts in the study abroad office because we will have access to the process through Chrome River as well. Please stop by the Study Abroad Office if you have questions or need assistance with completing your expense report in Chrome River. We are happy to help!  

If your purchases are less than the amount of your travel advance, you will owe the remaining amount. In that case, you will give the balance in cash or a check made payable to UNCA for the balance and submit it to the Cashier’s Office.  You will need the receipt that you get from the Cashier’s Office to complete your expense report for your travel advance.  (The first thing you will enter is the exact amount you returned to the school.) Do not overspend the allotted amount from your program fees as there are no funds to cover it and you will not be reimbursed.  You must also turn in your bank account statements/transactions with a zero balance to show the account is closed/completed for the program.

Format of Receipts:

Receipts should be uploaded into Chrome River before your visit to the Study Abroad office when you return.  You may want to keep your receipts until they have all been reconciled in Chrome River in case you need it when you return.

If you are giving money to the group for an event or for meal(s), you may create a sheet with the amount given to the student at the top and the student’s signature on the page.  I recommend you prepare a list with the students’ names and print a few to take with you so you can just put the amount on the form when you need it.  For example:

Name of Program                  Date                     Amount given to students: ____________